GREENVILLE CHRISTIAN ACADEMY
Financial Policies 2011-2012
As we begin our 42nd year of providing a quality Christian education to the people of Greenville and the surrounding communities, we would like to clearly define our financial policies for you. Differences often occur over finances because of poor communication and misunderstandings. It is our intention to make these policies as clear, and as easy to understand as we can.
We certainly want to work with you and to help you as you meet your financial obligations to GCA. We have tried to spread fees and tuition payments out in such a way that an unusually large amount of money is not due at any one time.
We are very grateful for so many of you who are prompt and considerate in paying your fees and tuition on time. Thank you for your cooperation.
RE-ENROLLMENT FEE
The Re-Enrollment Fee is a Registration Fee for presently enrolled school families that only applies during the month of February. The Re-Enrollment Fee is $160 per student, and is due by February 28, 2011. On March 1, everyone else pays the regular Registration Fee of $210. In order for presently enrolled families to take advantage of this discount, we must receive the Re-Enrollment Fee no later than February 28, 2011. The Re-Enrollment Fee is not refundable or transferable. If presently enrolled families enroll after February 28, the Registration Fee will apply.
REGISTRATION FEE
The Registration Fee, for newly enrolled students, must accompany the application. Presently enrolled students must pay the Registration Fee when they enroll for the coming school year if they miss the February 28, deadline. Students will not be placed on the class roll and a place cannot be reserved for them in a class, until the Registration Fee is paid. The Registration Fee is not refundable or transferable.The Registration Fee will be refunded if for any reason we cannot accept a student. If a change in parent’s employment would cause them to move away from the community, the Registration Fee will be refunded when we receive a request for your child’s records and verification of the need for such a move. The Registration Fee is $210 per student.
ACTIVITY AND INSURANCE FEE
The Activity and Insurance Fee is due June 1. This fee is due before school begins because much of the work which is covered by this particular fee is done during the summer months (e.g. paperwork, forms, secretarial salaries, correspondence, setting up of insurance accounts, etc.). The insurance program provided by this school is a secondary policy, not a primary policy. School insurance will cover only cost above and beyond individual family policies. The Activity and Insurance Fee is on a per student basis and is not refundable or transferable. School insurance is only part of the Activity and Insurance Fee, and we are required to have coverage on all our students. The Activity and Insurance Fee is $100. This fee must be paid by June 10, to maintain your child(ren)’s place. After this date, this fee will be $115, if there is a space for your child(ren). If you register or re-enroll your child/children, but do not intend on keeping your child(ren) at GCA, you must notify us before June 1, that your child/children will not be attending, or you will be required to pay this fee of $115 per child. This will prevent us from holding a place for a student who is not planning to attend our school, and turning other students away when we think a class is filled and closed for applications. If presently enrolled families enroll after February 28, late fees will apply to June Fees.
CHRISTIAN SCHOOL ASSOCIATION FEE
The Christian School Association Fee is due on June 1. This fee will cover memberships into various Christian School Associations. The Christian School Association Fee is a per student fee of $20 and is not refundable or transferable. This fee must be paid by June 10, to maintain your child(ren)’s place. After this date, this fee will be $30, if there is a space for your child(ren). If you register or re-enroll your child(ren), but do not intend to keep your child(ren) at GCA, you must notify us before June 1, or you will be required to pay $30 per child. If presently enrolled families enroll after February 28, late fees will apply to June Fees.
GRADUATION FEE
A Graduation Fee is charged to each student graduating from kindergarten or high school to help cover the cost of diplomas, decorations, awards, etc. The Kindergarten Fee and High School Fee is $25 per student. The high school seniors will also need to purchase their cap and gown. This fee is non-refundable or transferable.
COMPUTER FEE
A Computer Fee charge is to provide for the purchase and upgrade of computers and software. Today, computers can easily become outdated in a matter of 2-3 years. This will allow us to upgrade our equipment and computer programs on an ongoing basis. The computer fee is $100 per student. This fee is non-refundable or transferable.
TRANSPORTATION FEE
The Transportation Fee is charged to pay for the purchase of vehicles, and the maintenance of vehicles. Our goal is to provide safe and reliable vehicles for the transporting of students for field trips, athletic events, band/choir competitions, etc. The Transportation Fee is $50 per student. This fee is non-refundable or transferable.
CONSUMABLE FEE
All consumable workbooks are purchased by the students. Students are charged a book rental fee for hardbound textbooks that are issued to the students. Hardbound textbooks remain the property of GCA. The amount of this fee will vary from grade to grade.
K4-9th The Consumable Fee for K4-9 is billed in July. In order to avoid a late fee, this fee must be paid in full by September 10. Only books and items that have not been cut and collated can be returned if a child withdraws and the account is up to date.
10th-12th High School consumables cannot be determined until the student’s schedules are finalized. The Consumable Fees will not be billed until September, and this fee must be paid in full by December 10, in order to avoid a late fee.
CONSUMABLE REFUND POLICY
If consumable/paperback materials have been ordered and the student is not planning to return to GCA even though he/she is enrolled, there will be a 50% refund of the original cost and the materials remain the property of GCA. The remaining 50% of the original cost will be to cover over-stocking and return shipping costs. Consumables will be ordered June 1. Therefore, it is absolutely necessary that the parents notify the school, before June 1, that their child/children will not be attending, in order to avoid being responsible for 50% of the consumables. We have tried to order only the number of books that we need, in order to avoid an inventory that becomes obsolete. Each year the publishers revise and update their curriculum, which leaves us with editions that we have on hand, that are of no value and must be replaced. All 5th and 6th graders are required to take choir and are charged a $35 fee.
ACCREDITATION FEE
This fee is assessed to cover renewal of accreditation. The Accreditation Fee is $10.00/student.
TUITION
Tuition is due on the 1st of each month, beginning with the month of August and running through the month of May. Every family is given a ten-day grace period on tuition payments. Tuition payments are considered late if not in the office on the 10th of the month, at which time a $10.00 late charge will be added to your past due account. The purpose of the late charge is not to generate funds, but to encourage our parents to pay their tuition on time. Greenville Christian Academy has set procedures for collecting past due accounts. It is absolutely necessary for us to collect our tuitions and fees as they are due. Greenville Christian Academy receives no federal or state funding.
The only stipulation to the above financial policies in relation to the due date of payment, is the final payment on May 1. The May payment must be paid on or before May 1. If the May payment cannot be paid in full on May 1, then special arrangements must be made with the Administrator. There is not a ten-day grace period for May tuition. If special arrangements are not made with the administrator, junior high and high school students will not be allowed to remain in school for review and final exams. Elementary students will not be allowed to remain in school past May 20, unless special arrangements are made with the administrator.
Families will not be allowed to have their account fall in arrears in excess of the granted sixty day period (two month’s tuition). Once an account exceeds the sixty day period, students will not be allowed to remain in attendance in class unless arrangements are made with the administrator to rectify the account, by bringing it to a zero balance.
WITHDRAWAL AND DISMISSAL
Upon withdrawal or dismissal from school, report cards and academic records will only be forwarded when all tuition and fees are paid in full and textbooks returned. If a student has been withdrawn from GCA twice, then he/she will not be allowed to return. When students are withdrawn from GCA, a withdrawal form must be signed so parents are no longer charged tuition. If you have not registered your child(ren) by June 1, of current school year, they will automatically be withdrawn as of June 1, and if they return, Registration and Late Fees will apply.
LATE CHARGES
A $10.00 Late Charge will be added to accounts for all fees and tuition not paid by the 10th of the month due. Payments must be in the office by the 10th of the month. If the 10th falls on Saturday, the payment must be in the office by 4:30 P.M, on Friday. If the 10th falls on Sunday, the payment must be in the office by 8:00 A.M. on Monday.
REPORT CARDS
In order for a student to receive his/her report card, the account must be current. Therefore, the account must be brought up-to-date two school days prior to the distribution of report cards, in order for the child to receive his/her report card in the classroom: Otherwise, the parents must come to the office, pay the balance owed, and pick up their child(ren)’s report card in the office.
SPECIAL NOTE REGARDING PAYMENT OF FEES AND TUITION
In order to maintain class position prior to the opening of school, all fees and tuition deadlines must be met as stated in this financial policy. Failure to meet deadlines may result in the loss of class position.
“RETURN CHECK” CHARGE
A $20.00 charge will be added to all accounts for returned checks. Checks will not be accepted from any family, after the second returned check, for a period of 24 months.
TUITION DISCOUNT
Current families may receive a 5% discount on their tuition by referring another family to GCA. A referral coupon card must be filled out, and presented to the office when the new family enrolls their child(ren). The discount is applicable as long as the new family keeps their child(ren) enrolled at GCA for the 2011-2012 school year.
PLEASE KEEP THIS MEMO FOR A REMINDER AND FUTURE USE. |
